17 Best Contacts Management Software [Reviewed and Ranked]
Google Contacts
#1|Personal use.
Microsoft Outlook
#2|Business use.
Salesforce
#3|Enterprise use.
Contact management software is an essential tool for businesses and individuals alike.
It helps you keep track of all your important contacts, including clients, customers, vendors, and partners.
With good contact management software, you can easily organize and manage your contact information, schedule meetings and appointments, send emails and messages, and much more.
In this guide, we’ll take a look at the best contacts management software available on the market today.
We’ll cover a wide range of options, from free and open-source software to paid options with advanced features.
Whether you’re a small business owner, a freelancer, or just looking to organize your personal contacts, there’s software on this list that will meet your needs.
What Is The Best Contacts Management Software?
1. Google Contacts
Google Contacts is a free and easy-to-use contact management software that comes with a Google account.
It’s simple, yet powerful, allowing you to easily add, edit, and delete contacts, as well as organize them into groups.
You can also import and export contacts in a variety of formats, making it easy to transfer your contact information between different devices and software.
One of the best features of Google Contacts is its integration with other Google products.
For example, you can use Google Contacts with Gmail to quickly send emails to your contacts or add contacts directly from your email inbox.
You can also sync your Google Contacts with your Google Calendar to schedule meetings and appointments.
Pros
Free, easy to use, integrates with other Google products
Cons
Limited features compared to paid options.
2. Microsoft Outlook
Microsoft Outlook is a popular email and contacts management software that’s included with Microsoft Office.
It has a powerful set of features for organizing and managing your contacts, including the ability to create custom fields and groups, add notes and attachments, and schedule appointments and meetings.
Outlook also integrates with other Microsoft products, such as Excel and Word, so you can easily import and export your contact information.
Additionally, Outlook offers a variety of tools for email management, including the ability to set up rules, filter spam, and schedule emails to be sent at a later time.
Pros
Wide range of features, integrates with other Microsoft products
Cons
Part of a paid suite of software (Microsoft Office)
3. Salesforce
Salesforce is a comprehensive customer relationship management (CRM) platform that offers a range of tools for managing and organizing your contacts.
It allows you to track customer interactions and interactions, create custom fields and reports, and schedule appointments and meetings.
Salesforce also offers a variety of integrations with other business applications, such as marketing automation and project management software.
It’s a great option for businesses looking for a powerful and comprehensive CRM solution.
Pros
A comprehensive CRM platform offers a range of integrations with other business applications
Cons
Expensive, and may have a steep learning curve for some users.
4. HubSpot CRM
HubSpot CRM is a free and easy-to-use CRM platform that’s designed for small businesses.
It allows you to track and manage your customer interactions, schedule appointments, and meetings, and create custom fields and reports.
One of the standout features of HubSpot CRM is its integration with other HubSpot tools, such as the marketing and sales software.
This makes it easy to track the full customer journey and get a comprehensive view of your business.
Pros
Free, easy to use, integrates with other HubSpot tools
Cons
Limited features compared to paid options.
5. Zoho CRM
Zoho CRM is a comprehensive CRM platform that offers a range of tools for managing and organizing your contacts.
It allows you to track customer interactions, schedule appointments, and meetings, and create custom fields and reports.
One of the standout features of Zoho CRM is its integration with other Zoho products, such as productivity and project management software.
It’s a great option for businesses looking for a comprehensive CRM solution that’s integrated with other tools they use.
Pros
The comprehensive CRM platform integrates with other Zoho products
Cons
May have a steep learning curve for some users.
6. GetResponse
GetResponse is an email marketing and automation platform that also offers a range of tools for managing and organizing your contacts.
It allows you to create custom fields, segment your contact list, and schedule appointments and meetings.
7. BIGContacts
BIGContacts is a CRM platform that’s designed for small businesses.
It offers a range of tools for managing and organizing your contacts, including the ability to create custom fields, schedule appointments and meetings, and track customer interactions.
8. ActiveCampaign
ActiveCampaign is a CRM and marketing automation platform that offers a range of tools for managing and organizing your contacts.
It allows you to create custom fields, segment your contact list, and schedule appointments and meetings.
9. Freshworks
Freshworks is a customer engagement platform that offers a range of tools for managing and organizing your contacts.
It allows you to create custom fields, schedule appointments, and meetings, and track customer interactions.
10. Moosend
Moosend is an email marketing platform that also offers a range of tools for managing and organizing your contacts.
It allows you to create custom fields, segment your contact list, and schedule appointments and meetings.
11. Keap (formerly known as Infusionsoft)
Keap (formerly known as Infusionsoft) is a CRM and marketing automation platform that offers a range of tools for managing and organizing your contacts.
It allows you to create custom fields, segment your contact list, and schedule appointments and meetings.
12. Pipedrive
Pipedrive is a sales management platform that offers a range of tools for managing and organizing your contacts.
It allows you to create custom fields, schedule appointments, and meetings, and track customer interactions.
13. Insightly
Insightly is a CRM platform that offers a range of tools for managing and organizing your contacts.
It allows you to create custom fields, schedule appointments, and meetings, and track customer interactions.
14. Nutshell
Nutshell is a CRM platform that’s designed for small businesses.
It offers a range of tools for managing and organizing your contacts, including the ability to create custom fields, schedule appointments, and meetings, and track customer interactions.
15. Close.io
Close.io is a sales CRM platform that offers a range of tools for managing and organizing your contacts.
It allows you to create custom fields, schedule appointments, and meetings, and track customer interactions.
16. Agile
Agile is a CRM platform that offers a range of tools for managing and organizing your contacts.
It allows you to create custom fields, schedule appointments, and meetings, and track customer interactions.
17. Freshsales
Freshsales is a CRM platform that offers a range of tools for managing and organizing your contacts.
It allows you to create custom fields, schedule appointments, and meetings, and track customer interactions.
Benefits of Using Contacts Management Software
There are several benefits of using contact management software:
Improved organization
Contact management software allows you to store and organize all your contact information in a central location.
This makes it easy to find and access the information you need, whether you’re looking for a specific contact’s phone number or email address, or trying to find all the contacts in a particular group or location.
Enhanced productivity
With contact management software, you can automate tasks such as sending emails or scheduling appointments, freeing up time for more important tasks.
You can also use the software to set reminders and alerts, so you don’t miss important deadlines or follow-up tasks.
Better communication
Contact management software allows you to communicate with your contacts in a variety of ways, including email, messaging, and scheduling appointments. This helps you stay connected with your contacts and build stronger relationships.
Enhanced customer relationship management
Many contact management software also offers tools for customer relationship management (CRM).
These tools allow you to track customer interactions, create custom fields and reports, and schedule appointments and meetings. This helps you better understand your customers and improve the way you serve them.
How To Get Started With A Contact Management Software
To get started with contact management software, follow these steps:
Choose software that meets your needs: Consider factors such as the number of contacts you have, the features you need, and your budget.
Sign up for an account: Most contact management software offers free trials, so you can try out the software before committing to a paid plan.
Import your contacts: Most software allows you to import your contact information from a variety of sources, such as a spreadsheet, email account, or social media account.
Start using the software: Once your contacts are imported, you can start using the software to manage and organize your contact information, schedule appointments, and meetings, and communicate with your contacts.
Frequently asked questions about contact management software
Most contact management software allows you to import your contacts from a variety of sources, such as a spreadsheet, email account, or social media account.
Many contact management software offer mobile apps, allowing you to access and manage your contacts on the go. Some software also allows you to sync your contacts across multiple devices, such as a laptop and a phone.
This depends on the software you choose. Some software has limits on the number of contacts you can have, while others allow you to have an unlimited number of contacts.
Some contact management software is free, while others require a paid subscription. The cost will depend on the features and functionality you need. Some software offers different pricing tiers, so you can choose the one that best fits your needs and budget.
Many contact management software allows you to customize the software to fit your needs, such as creating custom fields or setting up automated tasks. Some software offers more customization options than others, so it’s important to consider this when choosing software.
Many contact management software offers integrations with other tools and applications, such as email marketing software, customer relationship management software, and productivity software. This can help you streamline your workflow and get a more comprehensive view of your business.
Conclusion
Contact management software is an essential tool for businesses and individuals alike.
Whether you’re a small business owner, a freelancer, or just looking to organize your personal contacts, here’s software on this list that will meet your needs.
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